Hey, Boss. Ever get that feeling that your team can be doing 10x the work than they’re doing right now but the efficiency just doesn’t seem to come through? It’s fair to speak to and motivate employees suffering from reduced productivity at work, but sometimes there are more complex factors at play. Here, we will talk about 7 ways to Increase employee productivity at the workplace.
According to Gallup’s State of the Local Workplace, 85% of employees are not engaged at work.
Management often plays a vital role in contributing to the low efficiency and output of the employees. This may include ineffective organizational structure, lack of employee engagement, poor supervision, and much more. But all of them boil down to one person at the end of the chain of command, you – the managing director.
And we don’t blame you, the last decade has seen a boom in the startup culture, increasing expectations and aspirations of all professionals, old and new. Making your job a lot tougher to cook up creative and effective strategies that increase employee productivity at the workplace. But the key still lies in the fundamentals.
Here are a few basic but hard-hitting exercises that’ll untie knots for your workforce:
1. Multitasking – Some thrive, others can’t
According to studies by Finance Online, multitasking can reduce employee productivity by up to 40%.
Some brains are just wired to handle one thing at a time.
According to Forbes, while multitasking can be viewed as a highly appreciated skill, focusing on one task at a time is proven to be more efficient. While some of your workforces can easily juggle between three things, others just can’t. Allow your employees to share their views on their ability to multitask, identify those who can, and cannot and distribute work accordingly.
This method may seem simple but can be super effective in not just enhancing employee productivity, but also motivating your employees and increasing their confidence.
2. Remote working can ramp up things
Fundera claims 86% of employees say they’re most productive when they work alone from home.
Most managers worry about employees slacking off when they’re at home but it looks like the above data doesn’t support that concern.
Yes, contrary to popular belief, working from home works. This pandemic is a living testament to it. In fact, according to recent studies, employees feel more productive when working remotely because of the following reasons:
- Less distraction
- Fewer interruptions from colleagues
- No worry about commuting
- No office politics
So the next time your employees ask you to let them work remotely, have a little faith, plan deliveries, reserve some grace time for any hiccups, and let the magic happen.
We have created a Work From Home Success Guide. What does it contain? 5 biggest mistakes to avoid while working from home along with awesome ways to make Work-From-Home work for you as a professional and much more. Give it a read!
3. Encourage employees to eat healthily
According to Finances Online, companies see a 25% better performance from employees who eat healthily.
Now, we’re not asking you to become the nagging Mom of the house. But haven’t you noticed how your tech team just has the oddest eating hours? Or how the majority of them keep ordering in and always stay caffeinated? No wonder they’re always irritable.
According to the WHO, “adequate nutrition can raise your productivity levels by 20% on average.” Why would they lie? Think about it.
And there are smarter ways of making this happen – don’t have to be smothering them. During team meetups or the organized weekly lunches, tailor the menu with superfoods and healthy meals, get them involved subconsciously instead of shoving it down their throats. Your employees won’t just accomplish tasks easily but also impact the collective vibe and behavior.
4. Use technology to relieve employees
Studies by Ultimate Software suggest that 92% of employees say having technology that helps them do their job efficiently affects their work satisfaction.
Sometimes employees spend hours on tasks that can easily be accelerated using alternative tech. There are solutions for even the smallest of tasks today – solutions that you didn’t even know exist. Most of the time they’re cheap and don’t require any high-maintenance. Time tracking tools like Toggl and communication software like Slack are just some of them.
All it requires is some minutes out of your busy schedule to talk to your employees about what tasks are bothering them. Once you know, you can then come up with automated solutions that may help them speed up those tasks. Educate them, train them, and keep iterating to reduce dependencies.
5. Communicate Communicate Communicate
Finance Online claims that 74% of workers miss out on some vital company’s communication.
Communication should be a way to build and maintain relationships in the workplace, yet often it is a detriment to the productivity and motivation of employees. Not because you don’t communicate, perhaps because it doesn’t carry forward clearly and gets lost in translation.
Here are a few things that can shoot up internal communication:
- Talk to employees regularly (in person if possible); every member of your company would love to have some one-on-one time with you.
- Create an open environment where team members are comfortable to come to you when there’s a problem.
- Create a confrontational environment. You can’t be in every room or meeting but you can lead with example, Set the norms of interaction, and how to tackle everyday affairs through team or company-wide mock runs.
- Teach your team leads on how to set out clear instructions for every task or project, why negligence is a sin, and what to do during escalations.
6. Always acknowledge good work
It’s only fair to point out the highs are as important as criticizing the lows. You can be a perfectionist but that shouldn’t deprive your team of compliments on doing a good job. As a man at the top, a simple remark from you can go a long way.
Be attentive to the extra efforts your employees put into work and acknowledge them.
Team members are mostly caught up in their work and therefore aren’t able to give each other the recognition they deserve. This is where you need to step in and applaud the good work to keep the motivation level high and show due recognition.
7. Challenge your employees
Following the same monotonous schedule can often be boring. Your employees are bound to get flustered even if they’ve expert that one skill or duty.
Also, true professionals thrive on challenges, especially when their management believes and supports them in meeting that challenge.
Assign them small projects that require them to learn something new. Try and keep them short and small so you can give them a variety of such work.
All of these strategies don’t require you to spend thousands of dollars, just some time and efforts that’ll eventually get the employee productivity on the rise at your workplace.
What are some of your best tips on creating a productive environment? Share them with us in the comments below!
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